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Level Up Your 1:1s: A Guide for Proactive Employees

Are your 1:1s feeling unproductive? Do you often leave meetings feeling unheard or like nothing meaningful was accomplished? This guide is for individual contributors who want to take ownership of their 1:1s and build a stronger, more productive relationship with their manager. We’ll show you how to shift the conversation from status updates to problem-solving and growth, maximizing the value of these crucial meetings.

Framing Your 1:1​

Traditionally, 1:1s are seen as check-in meetings for project updates. But they can be so much more. The key is to proactively frame the meeting as a conversation, not a report.

  • Pre-Share the Agenda: Sharing your agenda 24 hours in advance allows your manager time to prepare and ensures a more focused conversation.
  • Conversation Starters: Transform typical agenda items into opportunities for discussion. Instead of listing “Project Alpha Status,” try “Project Alpha – I’m anticipating a potential delay due to X. Let’s brainstorm solutions.”
  • Come Prepared: Bring specific topics you want to discuss, questions you have, and potential solutions you've considered.

Key Question Categories to Drive Meaningful Conversations​

Here’s a breakdown of question categories you can use to structure your 1:1s. Don't try to cover everything in every meeting. Choose a few relevant topics based on your current needs.

1. Unblocking & Prioritization

This is about ensuring you have the resources and clarity you need to succeed.

  • “I’m currently focused on X, Y, and Z. Are these still the highest priority? Should I shift my focus anywhere?”
  • “I’m blocked on [specific issue]. I’ve considered A and B as potential solutions. What are your thoughts?”
  • “I'm feeling overwhelmed with my current workload. Can we discuss how to best prioritize my tasks?”

2. Progress & Challenges

Go beyond simply reporting status; discuss what's behind the numbers.

  • “Project Alpha is on track, but I’m concerned about [potential risk]. What steps can we take to mitigate this?”
  • “I successfully completed X this week. I learned [key takeaway] in the process. How can I apply this to future projects?”
  • “I’m struggling with [specific skill or task]. Are there any resources or training opportunities that could help?”

3. Strategic Alignment & Vision

Understanding the bigger picture helps you make more informed decisions and ensures your work aligns with overall company goals.

  • “Can you share any updates on the company’s overall strategy? How does my work contribute to these goals?”
  • “I’m exploring a new approach to [problem]. Does this align with the long-term vision for [area]?”
  • “What are the key performance indicators (KPIs) we’re focusing on this quarter, and how can I best contribute to achieving them?”

4. Career Growth & Development

Don't be afraid to discuss your career aspirations. Your 1:1 is a great opportunity to get feedback and guidance.

  • “I’m interested in developing my skills in [area]. Are there any opportunities for training or mentorship?”
  • “I’m excited about [potential career path]. What steps can I take to prepare for this?”
  • “Can we discuss my performance goals for the next quarter? I’d like to focus on [specific areas].”

5. Removing Roadblocks/Escalations

Sometimes, you need to bring up issues that require your manager's attention or intervention.

  • “I'm facing a challenge with [cross-functional team/process] that’s impacting my ability to deliver on X. Could we discuss how to resolve this?”
  • “I’ve identified a potential process improvement for [area]. I’d like to get your input on how to implement it.”
  • “I need your support in getting approval for [resource/budget] to successfully complete [project].”

6. Feedback & Process Improvement

Show your manager you value their time and are committed to continuous improvement.

  • “What can I do to make these meetings more valuable for you?”
  • “Are there any areas where you’d like me to provide more detail during our 1:1s?”
  • “What can we do to improve our communication and collaboration as a team?”

Turning Questions into Conversations​

It’s not enough to just ask the questions. Here’s how to turn them into productive conversations:

  • Practice Active Listening: Pay attention to your manager’s responses, ask clarifying questions, and summarize their points to ensure understanding.
  • Come Prepared with Context: Provide enough background information so your manager can quickly understand the issue.
  • Be Open to Feedback: Welcome constructive criticism and be willing to adjust your approach based on your manager’s guidance.
  • Follow Up on Action Items: If you agree on any action items, make sure to follow up on them and keep your manager informed of your progress.

Remember: Your 1:1 is a two-way street. Be proactive, be prepared, and be open to dialogue. By taking ownership of this meeting, you can build a stronger relationship with your manager, accelerate your career growth, and contribute more effectively to your team's success.